Badge Printing Guide

EventNut allows you to print attendee name tags and badges in advance of your event or on-site as part of the check-in process. The following steps will walk you through how to set up and print your badges.

 

1. Format Your Badges

Once you’ve set up your event and added the appropriate registration fields, it’s time to format your name tags/badges.

 

1a. To begin, click the Badges icon within the event manager.


 

1b. Choose your badge size. EventNut currently supports 4” x 2 1/8” and 4” x 3” badges. Support for additional badge/name tag size will be coming soon.

 

1c. Choose whether you would like the Basic (includes 2 lines of text) or Corporate (includes 3 lines of text) design. Then choose the registration fields you’d like to show on each line of the badge. Click Save.


 

2. Set Up Your Printer

EventNut currently supports use of the following printers and badges/name tags:

  • Dymo LabelWriter 450 Turbo printer with #30323 name tags (4” x 2 ⅛”).
  • Zebra GK420T Thermal Printer with 4”x3” badges or name tags

Other printers may work with these label sizes, but they have not been tested at this time. Support for additional badge/name tag sizes will be added soon.

Amazon.com purchase links:

Dymo Printer: http://amzn.com/B0027JIIKQ

Dymo Labels: http://amzn.com/B00002QUKW

Zebra Printer: http://amzn.com/B005J037F6

**Before printing any badges from EventNut, make sure you have installed the relevant printer drivers for your printer on the computer that you will be printing from. We recommend printing a test page from another application to make sure the printer is set up properly.**

 

3. Set Up Your Paper Size for Printing

Within your browser’s preferences, set the paper size for the printer you will be using:

  • For the Dymo printer, set the paper size to “30323 Label” or set a custom size of 2.13 x 3.97 inches. Make sure to set your margins to zero all around.
  • For the Zebra printer, set the paper size to 4”x3”. Make sure to set your margins to zero all around.

Each browser has a different interface for paper handling, so please refer to your browser’s support website for specific paper handling instructions.

 

4. Print an Example Badge

Once your printer is set up and your paper size is set, you can print an example badge to make sure everything looks correct before printing your actual badges.

Simply navigate to the Badges screen and click the Print Example link.


 

5. Decide if You Will Use the Print Queue and Set Up the Print Queue Add-On

The Print Queue feature allows you to centralize printing from different devices, print from mobile devices for mobile check-ins, and also make use of “silent printing” so that you don’t open a print dialog in your browser every time  you print a badge. You can still print badges without setting up the Print Queue, but you won’t be able to do any of the above without it.



If you want to use the Print Queue, you must have Firefox and you must install the JS Print Add-On in Firefox. For more information on installing this add-on, please see: https://addons.mozilla.org/en-US/firefox/addon/js-print-setup/.

 

6. If using the Print Queue, Turn it On

6a. Navigate to the Attendees screen and click the Print Queue icon.



6b. Click the button to switch the queue from Off to On. This will allow you to add badges to the queue. If you want them to start printing right away, also click the Start Printing link. Otherwise, you can queue your badges up through the Attendees screen and then click Start Printing when you’re ready to actually print them.


7. Print Your Badges

To print a single badge, navigate to the Attendees screen, search for the attendee you want to print, and click the print icon next to that person’s name.

To print all badges, click the Print All Badges icon and all badges will be printed, in order of the attendees’ registration numbers.

**If you are using the Print Queue and it has been enabled, you can print badges from mobile devices or PC’s to a central printing station. Just make sure all devices, including the computer connected to the printer, are logged into the same EventNut account. Note that at this time, only one central printing station is supported.**


8. Print Queue & Device/Browser Reference

Depending on what browser and device you are printing from and whether or not you have enabled the Print Queue, you will get different results when you print your badges. The table below summarizes what will happen when printing from different devices and browsers, with and without the Print Queue enabled.

Browser/Device

Print Queue Enabled

Print Queue Disabled

Mobile Devices

Sent to Print Queue and printed at queue devices printer

Cannot Print

Firefox w/ JS Print

Sent to Print Queue and printed at queue devices printer

“Silent Print” to current devices printer

Firefox w/o JS Print

Sent to Print Queue and printed at queue devices printer

Print dialog will pop up to print

Chrome

Sent to Print Queue and printed at queue devices printer

Print dialog will pop up to print

Internet Explorer

Sent to Print Queue and printed at queue devices printer

Print dialog will pop up to print

Safari

Sent to Print Queue and printed at queue devices printer

Print dialog will pop up to print





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